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Moodle privacy policy

For ITM students

Why is my personal data collected?

We collect the following personal data from you in Moodle: your name, e-mail address, photo, affiliation, your IP address, course(s) followed, grades, your online accesses (logs, for the different learning activities).

We collect and process these data primarily for the administrative management of a course. This entails identifying you as a student, providing you with the proper course material, communicating with you through the Moodle platform, providing tests and examinations for evaluation purposes and finally issuing a course certificate and degree, if you succeed. Your (de-identified) personal data can also be used for the purpose of generating course and/or Moodle platform statistics.

Who has got access to my personal data?

ITM staff, like course administrator/the course coordinator and teachers of the course you are following. Also to ‘non-ITM’ (external) invited lecturers of a specific course, your personal data stored in Moodle will be accessible.

The students enrolled in a course will see basic personal data about their fellow students in that course, such as photo, name and e-mail address.

Access to personal data in Moodle is restricted where possible. Teachers and students only have access to the personal data of the students from the course they are enrolled in.

Since the Moodle platform is hosted on the ITM servers, ITM’s IT unit has access to personal data when providing technical and security support for the platform.

How is my personal data transferred?

Your personal data is only processed with the primary purpose of the course organization. Personal data from Moodle will not be transferred to , except for purposes of verification / authentication of degrees and certificates. Also a secure back-up of the data can be retained by a contracted processor of ITM.

We will not hand out course or degree information to embassies, or (potential) employers or other third parties ( such as degree authentication agencies) contacting us, without your explicit approval. It is up to you as a student to have your degree certified by your applicable authority and provide such copies to third parties wherever needed. ITM can only confirm as double checks of information.

How long is my personal data in Moodle retained?

• All personal data are retained for the duration of the course and archived up to three years after the course , unless inserted in a Moodle Community of Practice group whereby data are retained as long as the CoP exists.
• Indefinitely: course results and diploma

In case you have any questions or you wish to receive information about the processing of your data, want a portable copy of your data or request insight to the data we process in Moodle from you, please contact informatieveiligheid@itg.be. You can also consult the ITM’s privacy policy for students here.